[identity profile] tridus.livejournal.com posting in [community profile] talkpolitics
I think many of us have dealt with government bureaucracy at one point or another. The incidents that tend to stick out are the ones where bureaucrats come up with something so out of touch with reality, that people can't understand HOW it could possibly happen. TSA comes to mind. Security isn't special in this regard, this is just a bureaucracy run amok. But it's not the only example, we can also look at what happens when a person in my home province of New Brunswick, Canada, tries to build a house.



The problem with the bureaucracy is that it's mostly focused on process. Too often the outcome doesn't matter, so long as the "process" and "procedure" was followed correctly. If you wind up with a completely insane outcome at the end? Well hey, we followed the process!

That attitude comes about because bureaucracies are by their nature risk-adverse. That is made worse by politicians piling on endless regulations, usually talking about things like "fairness" and "transparency". But that's not what you get at the end. The real result is simply to ensure nobody does things independently.

Purchasing rules are a great example. One time (several years ago) someone came to us in IT and asked if they could get their computer upgraded to run dual monitors, so they could run a projector and their screen at once. No problem, I tell them. I'll walk down the street, get the $60 part, and have it done in an hour.

That is until my supervisor stops me, and tells me that we can't do that. The store down the street isn't an approved vendor, and buying there could be a conflict of interest, or corruption, because I know the guy at the counter. Of course I know him, this city only has a couple of decent computer hardware shops! But alright. We'll try to find an approved vendor with the part.

Oh wait, my supervisor stops me again. The part isn't in the buyers guide. So what part is? Somehow we wound up buying a $300 VGA splitter cable (the approved part) from an approved vendor in an approved fashion, instead of a $60 video card upgrade that would have done the job just as effectively. But hey, at least we avoided the foul stench of corruption that would certainly have come from saving the taxpayers $240! (The same thing happens on big projects, incidentally. If you've ever wondered why so many big projects go over-budget, it's because the estimates are deliberately lowballed. Everybody knows that, but the tender rules don't let the bureaucracy say "this bid is total nonsense." So it keeps happening.)

Over time, this gets internalized and dealt with by people becoming hyper-focused only on their job and on the policies around it, not on the overall goal. Security experts come up with security rules that might theoretically boost security, but will destroy the ability for anybody to get work done using the system in question. (To avoid embarrassing my present employer, I will not give an example publically... though I have some great ones.) Somebody else now has to go argue with the management level above the security people to convince them that this can't actually happen. Which creates five rounds of meetings as it works through the various layers of management, back to the security people, then back around again.

What this hyper-focus gets you is poor decisions. Government building inspectors spending years picking on an elderly couple for not following rules about stamped lumber, without thinking about minor details like "is the house actually dangerous?" They've completely lost sight of the big picture, and are just stuck wading through details. When TSA comes up with the idea of spending billions on scanners and then molesting people to try and force them into the scanners, do you think anybody in the room stood up and said "you know, this kind of stuff is going to cost billions and damage the entire airline industry, with negligible security benefits. Let's think of something else"? Maybe, but they apparently couldn't win enough people over.

So what's the solution? There's two things that need to happen:
1. Politicians need to step in. Even if they do nothing but bicker amongst each other most of the time, elected officials have a useful function in that they hold the leash on the bureaucracy. They could stop this nonsense VERY quickly. Sometimes they do, and when they do it snaps the bureaucracy back a few steps.

2. We (you) as a public need to be more willing to entertain the risk of bad decisions. Most of the rules that prevent people in the bureaucracy from using their brains stemmed from good intentions, for fear of things like corruption. But when you legislate out any possibility of corruption, you've removed any human judgment from the process. But judgment is exactly what we need more of. Had someone inspecting the house been empowered to say "yes it broke these rules, but it's perfectly safe so we're going to cite you with a warning and let you go on about your business," untold tens of thousands of dollars in employee time and court costs would have been saved. Not to mention the public good of not harassing an elderly couple for no good reason.

The vast majority of the time, people make the right decision. We need to empower them to do it again.

Thoughts? Flames?


(This might sound kind of ranty, and I guess it is. Most of the time I really like my job in the government. It's good people, good work, and sometimes we get to do some public good. But we could do a lot more then we do, and it infuriates me when an obvious public benefit can't be realized because some manager with no knowledge of the subject blocked it due to some policy written in 1916.)

First a joke then a real post...

Date: 16/11/10 22:05 (UTC)
From: [identity profile] verytwistedmind.livejournal.com
Step 1
Take a cage filled with five monkeys. In the center of the cage place a banana on a string. When one of the monkey's trys to get the banana hose down all of the other monkeys. Repeat this step a few times until the monkeys all realize that when one goes for the banana all the others will get soaked. They will eventually try and stop the one monkey from reaching for the banana.

Step 2
Now put away the water hose and replace one of the original monkeys that got soaked with a new monkey. This new monkey will try to go for the banana in the center of the cage, but will be thwarted by his peers. He will soon learn that if he goes for the banana, he will receive a beating from the other monkeys in the cage.

Step 3
Replace another of the original monkeys that got the hose with a new one. Like before this new monkey will see the banana in the center of the cage and try to go for it?only to be pummeled by the other original monkeys and the monkey from STEP 2. (The monkey from step 2 has not been soaked with water, but takes part in the beating with enthusiasm)

Step 4
Keep on replacing the original monkeys out with new monkeys as done in step 2 and 3 until there are no more of the original monkeys left in the cage. Each time you replace a monkey, the monkey from the previous step will partake in the beating of the new monkey.

What you are left with is a cage full of five monkeys who have not been soaked with water and the banana still hanging. No one monkey attempts to reach for the banana because they all know at this point that if they do, they will receive a beating from all the other monkeys.

Why Do They continue to partake in stopping any monkey that goes for the banana even though none of these monkeys have been hosed down for going for the banana?

Because as far as they know that?s the way things have always been done around here so why should they do things any different,,,

And that is where COMPANY POLICY begins

(deleted comment)

Re: First a joke then a real post...

Date: 17/11/10 16:50 (UTC)
From: [identity profile] rasilio.livejournal.com
Burn them to CD, store the CD's in multiple different physical locations. Takes up less space, lasts longer as an archive, and costs a tiny fraction of paper.

Hell for what it costs to print a 20,000 page document you could have converted the entire thing to an indexed and search able PDF and then placed as many copies as you needed on one of these...

http://www.google.com/products/catalog?q=SD+card+sale&oe=utf-8&rls=org.mozilla:en-US:official&client=firefox-a&um=1&ie=UTF-8&cid=17626130196514867655&ei=MgbkTLaFFsXPnAe38LjEDg&sa=X&oi=product_catalog_result&ct=result&resnum=1&ved=0CDAQ8wIwAA#

for less money

(no subject)

Date: 16/11/10 22:07 (UTC)
From: [identity profile] the-rukh.livejournal.com
The problem is that with your video example, sure in this case you might have been able to do it a more simple way, but you also have shady mctechguy at the other department who, given to his own devices would be buying the $500 part that has no approval process from his brother that is an absolutely worse part, but they're splitting $400 of the profit.

(no subject)

Date: 16/11/10 22:36 (UTC)
From: [identity profile] the-rukh.livejournal.com
But if nobody can make a wrong decision, nobody can make a right one either.

You mean that there aren't decisions to be made. In ideal circumstances, the decision that is made for you already is the right one. Obviously we don't live in ideal situations, but we can work to make the made decision close to the right ones, right? No reason to throw the baby out with the bathwater?

(no subject)

Date: 16/11/10 22:17 (UTC)
From: [identity profile] malasadas.livejournal.com
Another aspect of bureacracy -- after a time, the procedures are not only followed for the sake of following them, but many of them become written up in ways that require specialized degrees and training to understand. Effectively, lots of ordinary citizens are locked out of understanding the regulations that effect their lives and have to hire experts or risk running afoul of them.

(no subject)

Date: 16/11/10 23:08 (UTC)
From: [identity profile] sandwichwarrior.livejournal.com
Hey we got a lot of college graduates here, they can't exactly go back to flipping burgers.

(no subject)

Date: 18/11/10 05:42 (UTC)
From: [identity profile] anfalicious.livejournal.com
Don Watson (http://www.weaselwords.com.au/index3.htm) wrote a great book about this called "Weasel Words". You may be interested if you're into this kind of thing.

Recomending this post for 'recomended'

Date: 16/11/10 22:18 (UTC)
From: [identity profile] verytwistedmind.livejournal.com

First off this is a great post. You speak from experience and break down the situation beautiful.

I don't believe we can empower bureaucrats to think for themselves and to for 'The People' to accept the higher level of risk that would involve. The reason; government is not by its nature an empowering beast but one that is designed to disempowered the individual. Remember we surrender our power as people who consent to be governed. Therefore we can't then tell those bureaucrats "you need to think more independently!" when they also have given up their power and freedom to be governed. They are automatons because they must be.

(no subject)

Date: 16/11/10 22:23 (UTC)
From: [identity profile] abomvubuso.livejournal.com
Done deal.
From: [identity profile] allhatnocattle.livejournal.com
I was going to bring up the strange tale of Mr Chen

(no subject)

Date: 16/11/10 22:23 (UTC)
From: [identity profile] malasadas.livejournal.com
p.s. Have you read "Street Level Bureaucracy" by Michael Lipsky? Good read and looks at the system from your level.

(no subject)

Date: 16/11/10 22:37 (UTC)
From: [identity profile] verytwistedmind.livejournal.com
I ALWAYS appreciate book recommendations thanks. You'd be surprised how many liberal slanted books I own. Well not if you knwo the level of bibliophilia I suffer from...

(no subject)

Date: 18/11/10 05:42 (UTC)
From: [identity profile] anfalicious.livejournal.com
Check out my response to malasadas above.
(deleted comment)

(no subject)

Date: 17/11/10 00:12 (UTC)
From: [identity profile] allhatnocattle.livejournal.com
The best furnace is an inefficient standard furnace. Any gas savings saved from an efficient furnace can (and probably will) be quickly eaten up by the failure of any one of the new fangled high tech efficiency and safety devices. How can you save $300/year in gas if it costs $500/year in repairs?

And safety is always extremely inefficient, even redundant and plain no fun. Parents who have child proof locks on cupboards with childproof bottles are incredibly caring people. But it's a wonder how any of us ever survived with lead painted cribs and see-saws in the playground and softball games with no helmets!

And motorcycle helmet laws. How strange that with little to no training a 16yr old kid can get a license and zip off on a crotch rocket as long as he has a helmet. Heck those same kids can drive a sports car as long as they have a seatbelt. They say these laws save lives. Unfortunately drivers are still getting killed. A sane bureaucracy would insist on better training. Or outlaw speed demon transportation altogether, but naw, they would rather ban SUV's.

(no subject)

Date: 17/11/10 00:26 (UTC)
From: [identity profile] a-new-machine.livejournal.com
I've always wondered whether the purpose of bureaucracy was to shelter people from blame. Your comment earlier about "if no one can make a wrong decision, no one can make a right one either" just reinforces this to me. I think the procedures are what they are because people can hide behind them, say "Well it's not my fault that happened, I followed policy." It's obviously harder on government workers, who have a less responsive policy-review process, but it exists in big business as well. The point is to absolve you of guilt and responsibility, for good outcomes or bad. It's not to make the best overall outcome.

(no subject)

Date: 17/11/10 03:13 (UTC)
From: [identity profile] a-new-machine.livejournal.com
Wow, we have the exact opposite doctrine in the US. If you're an officer and acting in your official discretionary (IE decision-making as opposed to policy-following) capacity, you have a pretty broad immunity (conditioned on the fact that you know or should have known that your action was wrongful) to civil responsibility. Judges, presidents, and other higher officers have absolute immunity, even if they knew or should have known that their action was wrongful. While this is generally only a shield against civil litigation, it's still a big bar to holding them responsible for their actions.

(no subject)

Date: 17/11/10 17:19 (UTC)
From: [identity profile] rasilio.livejournal.com
"People don't generally write policy to say "I can hide behind this.""

In the corporate world that happens ALL the time.

Rules and policies are enacted constantly with the goal of preventing anyone who is involved in drafting those rules from ever directly facing blame for their actions or responsibility for the results of those actions.

(no subject)

Date: 17/11/10 01:43 (UTC)
From: [identity profile] malasadas.livejournal.com
Max Weber wrote about bureaucracy as the cure for the system of familial patronage in nobility-ridden Europe. In the bureaucracy, positions are filled by qualification rather than by parentage.

What he missed was reified policy is rarely ever cleared out when new ones are put in -- most large organizations eventually become plagued by redundant and overlapping policies and positions, all of which have interested stakeholders who are vested in not seeing it change.

(no subject)

Date: 17/11/10 00:33 (UTC)
From: [identity profile] gunslnger.livejournal.com
The problem with the bureaucracy is that it's mostly focused on process. Too often the outcome doesn't matter, so long as the "process" and "procedure" was followed correctly. If you wind up with a completely insane outcome at the end? Well hey, we followed the process!

This is completely true.

The vast majority of the time, people make the right decision. We need to empower them to do it again.

This is called libertarianism. Welcome to the revolution.

(no subject)

Date: 17/11/10 03:16 (UTC)
From: [identity profile] telemann.livejournal.com
My brother works with quite a few of them ;)

(no subject)

Date: 17/11/10 09:16 (UTC)
From: [identity profile] napoleonofcrime.livejournal.com
The common thread is being a bit inured to human suffering.

(no subject)

Date: 17/11/10 04:01 (UTC)
From: [identity profile] terminator44.livejournal.com
Your anecdotes remind me of a book titled Planning (http://www.dtic.mil/doctrine/jel/service_pubs/mcdp5.pdf) which was published by the United States Marines Corps in 1997 to describe its philosophy towards (what else?) planning. The book describes the USMC's approach to planning as adapting to a plan as circumstances require rather than rigidly adhering to a plan made early in the process:

"We will rarely, if ever, conduct an evolution exactly the way it was originally developed."

The inability to adapt to unforeseen consequences is one of bureaucracy's worst flaws. The problem is that they often cannot adapt or flex as it is their task to enforce regulations made by the legislature as closely to the letter as possible. The cause of their failure, therefore, appears to be a disconnect between the legislators and the bureaucrats tasked with enforcing the laws they pass. Do you believe involving the relevant agencies in the decision-making process would help matters or do you believe that it would only worsen them?

(no subject)

Date: 17/11/10 21:20 (UTC)
From: [identity profile] terminator44.livejournal.com
I suppose bringing in too many agencies into the legislature would slow things down (and in most countries if the legislature moved any slower it would go backwards). Of course, I've never felt good about having multiple agencies having overlapping jurisdictions and objectives. If there is confusion about how responsibilities and powers are divided you get gridlock. That bickering is one of the reasons disaster response by the U.S. government (at a federal, state, and local level) is so notoriously slow.

I was first recommended that book in the software testing class I am currently taking. Testing is probably the most critical part of software development because a product is harmful to both buyer and seller if it has major undiscovered flaws. One thing I've learned from the class is that while you should create a test plan early in the development process, you shouldn't view that plan as a guide, not a straitjacket. That approach is explained rather succinctly in that book.
(deleted comment)
(deleted comment)

(no subject)

Date: 17/11/10 21:36 (UTC)
From: [identity profile] terminator44.livejournal.com
It works for computers; there is no reason why it shouldn't work for humans, who are just biological computers.

Speaking as someone who has been studying computer science for almost four years now I can say that is one of the most ridiculous things I've ever heard in my life. Humans have intuition. They have the ability to judge others' emotions based on voice inflection and body language. They can utilize their mental faculties in general applications rather than specific tasks. These are all things that computers cannot yet do and will not be able to do at any point in the immediate future.

Bad idea. Politicians don't want to solve things. They want to get re-elected. They'll suck the cock of whoever will give them votes. This means they have no interest in solving a problem; they'll exacerbate it as much as they can because it will give them votes. Thank God most judges and bureaucracies are immune from the tyranny of the mob.

Just because agencies should have elected positions does not mean they should not have public control. Having entities like the military and police without such control has never been a good idea. (http://en.wikipedia.org/wiki/Japanese_militarism#Rise_of_militarism) Why would you think we should treat other government agencies any different?


No, I do not think people make the right decision a vast majority of the time. I do not want to empower them any more than they already are. In fact, I think the majority of the public needs fuckload more Bastard Operator From Hell treatment until they learn to sit down and shut up when the person who knows more than they do is talking.

You cannot say that bureaucrats should have more leeway in their duties right after saying that they should be restricted by rigid rules and regulations. You can't have it both ways.


(no subject)

Date: 17/11/10 12:07 (UTC)
From: [identity profile] stewstewstewdio.livejournal.com
It is no wonder that we claim to be the victims of an over reaching government. An over reaching government has been what we have demanded for centuries. We are all guilty of it be trying to form a government that is customized to our taste and to hell with everybody else.

I worked as a government contractor for the military and was able to see why we have the $500 hammer. It is a collection of conflicting regulations demanded hysterically by the people that communicate with the government. Ya' know. The pissed off people.

We are victims of ourselves.

(no subject)

Date: 17/11/10 15:16 (UTC)
From: [identity profile] the-rukh.livejournal.com
In general, yep.

(no subject)

Date: 17/11/10 15:39 (UTC)
From: [identity profile] ninboydean.livejournal.com
Oh I thought you were talking about the bigger form of bureaucracy in the US:

How to bend the rules of corporate bureaucracy (http://www.usatoday.com/money/jobcenter/workplace/rules/2002-11-08-corporate-bureaucracy_x.htm)

Corporate bureaucracy thrives (http://www.bizjournals.com/pacific/stories/2000/02/28/editorial2.html)

Big corporations differ little from government when it comes to bloated staffs and budgets. The one difference is that they can say goodbye to large numbers of employees. In government, that's a challenge almost impossible to achieve. Public employee unions have far more clout than the private-sector unions.

For good reason. Public-sector unions elect the decision-makers (legislators), but private-sector unions do not elect boards of directors or corporate officers. (They may be working on that, but as of now their power is limited to strikes.)

How do those corporate bureaucracies get started?

Once a business gets beyond 100 employees, top management begins to lose touch with what's going on in the trenches. At that point, the supervisors commence to build their own prestige by gradually increasing the number of people they supervise. They create a "need" for more help when, in fact, they need to quit acting like lords and masters and perform more of the nitty gritty themselves.


Read more: Corporate bureaucracy thrives | Pacific Business News



Wait a second. Does that mean that having bottom-up management might actually reduce the need for expanded bureaucracy? Nah lets just let the market decide. They know best.

(no subject)

Date: 17/11/10 17:17 (UTC)
From: [identity profile] rasilio.livejournal.com
Lol if the market were left to decide there would only be smaller companies with relatively flat hierarchies specifically for the reason you mention...

"Once a business gets beyond 100 employees, top management begins to lose touch with what's going on in the trenches. At that point, the supervisors commence to build their own prestige by gradually increasing the number of people they supervise. They create a "need" for more help when, in fact, they need to quit acting like lords and masters and perform more of the nitty gritty themselves."

Bottom up driven companies would also be fairly common but by no means the majority, nor should they be as they are in general far less efficient suffering many of the same problems of a bloated bureaucracy because they lack individual decision makers relying instead on .

The reason why the large corporation is king is 100% the product of government. First because of Limited Liability protections and absentee ownership created by securities rules (imposed by government) and second because even a mid sized company with 1000 employees cannot afford to hire an entire legal team to ensure that they remain in compliance with all of the government regulations that govern them, this creates pressure for corporations to grow beyond a size that can be adequately managed by it's founders and so bureaucracy grows with it

(no subject)

Date: 18/11/10 14:51 (UTC)
From: [identity profile] ninboydean.livejournal.com
The reason why the large corporation is king is 100% the product of government.

Right, private market forces played absolutely no role in their own ascension.

Don't you get embarrassed by making such black-white arguments?

(no subject)

Date: 17/11/10 21:16 (UTC)
From: [identity profile] ccr1138.livejournal.com
Two stories that interrelate:

My dad (a machinist) attempted when he was just starting out to bid on a government job to build some sort of metal container (let's say a trash can -- nothing to do with the military or technical function) for a battleship. He examined an existing item which he was told to copy, then put in a bid. Only then did he find out that the paint he'd planned to use (which would have been fine -- purposed for seagoing, etc) wasn't good enough. The specs were written in such a way that the ONLY paint on the market that met the criteria was $95/gallon (this was in the 1960s, so that would be, what, $1000 today?) The job nearly bankrupted him, and from then on he refused to do any jobs for the government.

I always wondered why that paint was specified like that. What was the point? Then a friend who works for NASA told me how he was building a component for the robot arm of the space station, and he needed a particular transistor. He knew from experience which one he wanted to use, but he wasn't allowed to specify it directly. Instead he had to describe in in the request for bids in such a way that it would be the only transistor to fit the requirements. This involved a very lengthy and convoluted passage including dimensions, color, and a bunch of other crap that had absolutely nothing to do with the function of the transistor itself. We both shook our heads at the thought that someday, years from now, another project will probably blindly incorporate all that verbiage as a requirement, and nobody will know why.

Of course, in the case of the battleship paint, I presume somebody was getting a hefty kickback.

(no subject)

Date: 17/11/10 23:05 (UTC)
From: [identity profile] meus-ovatio.livejournal.com
I find my local government bureacracies to be efficient and correct 99 percent of the time.

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